Policies & Procedures

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The College and the Records and Registration Office have established a set of regulations, policies, and standards in order to direct registration and maintain your academic record. The information provided below will outline important policies and procedures you need to know.

Academic Forgiveness

Applying for academic forgiveness allows you to have grades less than a “C” excluded from your cumulative grade point average (GPA). Please be aware that you must meet certain criteria before you can apply for academic forgiveness. For more information about this policy, please see the academic catalog.

Academic Alert/Probation/Suspension

If you maintain less than a 2.0 cumulative grade point average after any given semester, you are placed on Academic Alert. The Records and Registration office will notify you in writing when you are placed on Academic Alert. A plan for improving your GPA must be developed with your advisor/counselor prior to registering for a future term.

The second successive semester that your GPA is below a 2.0, you are placed on Academic Probation. A plan for improving your GPA must be developed with your advisor/counselor prior to registering for a future term.

The third successive semester that your GPA is below a 2.0, you are placed on Academic Suspension, and you will not be allowed to re-enroll for one semester. If you have been academically suspended, you may complete an appeal form available from the Records and Registration Office.

For more information about this policy, please see the academic catalog.

AP & CLEP Credit

If you have completed Advanced Placement (AP) courses in high school and earned a score of “3” or higher, you are eligible to receive college credit for that score. Scores older than five years will not be considered for transfer credit. Please request that your scores are sent to the Records and Registration Office. For a list of credit equivalencies that we offer, please see the AP Chart below.

College credit is awarded to students who achieve a score of “3” or higher on an AP (Advanced Placement) exam, administered by the College Board. Scores older than five years are not considered for transferred credit. In order to have scores reviewed, students must request for an official score report to be sent to Gaston College from the College Board. Our CB code is 5262. For further information about how to request a score report, visit the following Web site: http://www.collegeboard.com/ap/student/student/ testing/ap/exgrd.html

The following chart is an example of Gaston College credit equivalency for AP scores of 3, 4, or 5. All equivalencies are subject to change.

AP EXAMINATION

GASTON COLLEGE EQUIVALENT COURSES (for scores of 3 or 4)

Art History
Biology
Calculus AB
Calculus BC
Chemistry
Computer Science AB
Economics: Macro
Economics: Micro
English Language and Composition
English Literature and Composition
Environmental Science
European History
French Language
German Language
Government & Politics: Comparative
Government & Politics: United States
Music Theory
Physics B
Physics C: Mechanics
Physics C: Electricity and Magnetism
Psychology
Spanish Language
Statistics
Studio Art: Drawing
Studio Art: 2D Design
Studio Art: 3D Design
U.S. History
World History

ART 114
BIO 111
MAT 271
MAT 272
CHM 151
CSC 148
ECO 252
ECO 251
ENG 111
ENG 111
BIO 140, BIO 140A
HIS 213
FRE 111
GER 111
POL 210
POL 120
MUS 121
PHY 151
PHY 131
PHY 132
PSY 150
SPA 111, SPA 181
MAT 152
ART 131
ART 121
ART 122
HIS 131
HIS 111


 

AP EXAMINATION

GASTON COLLEGE EQUIVALENT COURSES (for scores of 5)

Art History
Biology
Calculus AB
Calculus BC
Chemistry
Computer Science AB
Economics: Macro
Economics: Micro
English Language and Composition
English Literature and Composition
Environmental Science
European History
French Language
German Language
Government & Politics: Comparative
Government & Politics: United States
Music Theory
Physics B
Physics C: Mechanics
Physics C: Electricity and Magnetism
Psychology
Spanish Language
Statistics
Studio Art: Drawing
Studio Art: 2D Design
Studio Art: 3D Design
U.S. History
World History

ART 114, ART 115
BIO 111, BIO 112
MAT 271
MAT 272
CHM 151, CHM 152
CSC 148
ECO 252
ECO 251
ENG 111, ENG 112
ENG 111, ENG 131
BIO 140, BIO 140A
HIS 213, HIS 214
FRE 111, FRE 112
GER 111, GER 112
POL 210
POL 120
MUS 121, MUS 122
PHY 151, PHY 152
PHY 131
PHY 132
PSY 150
SPA 111, SPA 112, SPA 181
MAT 152
ART 131, ART 132
ART 121
ART 122
HIS 131, HIS 132
HIS 111, HIS 112


 

College level credit is awarded to you if you provide official CLEP (College Level Examination Program) results from the College Board to the Records and Registration Office. Scores (not older than five years) of 50 or above are required for college credit. For more information on CLEP, contact:

CLEP
PO.BOX 6601
Princeton, NJ 08541-6601
(609) 771-7865

Catalog of Record

A student who is in continuous attendance (summer semester excluded) may graduate under the provisions of the catalog in effect on his/her date of entry provided the courses are still offered or he/she may choose to meet the requirements of a subsequent issue. A student not enrolled for a period of two consecutive years (six consecutive terms) must reapply to the college and will return under the provision of the catalog in effect at that time, unless otherwise mandated by accrediting agencies or governing bodies. A student who changes programs must meet the requirements of the catalog in effect at the time of the change of program.

Course Repeat Policy

If you would like to raise your grade point average, you may repeat a course. If the course was originally completed at Gaston, the repeated course must be completed at Gaston as well in order to honor the repeat policy. Courses that are credit by exam (CE) are not eligible for repeats. For more information, please see the academic catalog.

Credit by Examination

There are some courses that offer you the option of Credit by Examination. It is not required that you register for the course, but there is a $50 fee. The exam must be taken within the first 10 days of the semester and may be only taken once. If you believe you can test out of a class, please meet with your academic department to schedule an exam. For more information, please see the academic catalog.

Enrollment Verifications

Enrollment Verifications may be obtained by WebAdvisor, in person, or via fax. The faxed request must contain your signature before any information will be released. Please make sure your full name, social security number, and address/fax number to where the verification is to be sent appears on your request.

FERPA

The Family Educational Rights and Privacy Act of 1974

FERPA protects your student record and restricts releasing information without your written consent. You have the right to inspect your record and to allow others access to your record. If you want to allow access to your record, please visit the Records and Registration Office in MC 202 to complete a form. For additional information, please see the academic catalog.

Full-time/Part-time Status

If you are enrolled in 12 or more credit hours, you are considered a full-time student. If you are enrolled in less than 12 credit hours, you are considered a part-time student. If you have financial aid, less than 12 credit hours could cause your aid to be reduced. 9-11 credit hours is considered three-quarter time, 6-8 credit hours is considered half-time, and 5 or fewer credit hours is considered less than half-time. If you have student loans and are enrolled as less than half-time, you will not be in a deferred status and will be in repayment.

Grading System

If you attended Gaston College prior to summer 1997, any credits earned are listed as quarter hours. If you attended after summer 1997, any credits earned are listed as semester hours.
The grade point average is calculated by dividing the total number of semester hours attempted by total quality points. For a detailed example, please see the academic catalog.

Refund Policy

A 100% refund of tuition may be given if you officially drop a class prior to the first official day of the semester. A 75% refund of tuition may be given if you officially drop a class prior to or on the 10% point of the semester. The drop deadline is published on the academic calendar. No refunds will be given after the 10% date. If a course fails to materialize, refunds are automatically processed.

Students called to active military duty may be allowed special provisions for refunds. Contact the Registrar for Active Duty Provisions.

Transfer Evaluation

If you complete courses at another institution, an official copy of your transcript must be on file before an evaluation of your credits will be completed. For information regarding which credits will and will not transfer to Gaston College, consult the information below.

A transfer credit evaluation is provided for each student with prior college work when the following conditions have been met: A student must have an application for admission on file with the Office of Admissions, all official transcripts from each college/university attended must be received. Students must earn at least 20 semester credit hours of their course work at Gaston College in order to receive a degree or diploma from Gaston College. The following information is provided for questions regarding transfer evaluations:

Credits that will transfer to Gaston College

  • Courses which have a Gaston College equivalent course in terms of course title/content/semester hour equivalency
  • Courses earned with letter grades of “C” or higher
  • Courses from regionally accredited schools
  • Some military credits on a case by case basis with proper documentation
  • Appropriate CLEP score(s)
  • AP credit (Advanced Placement Credit) for scores of “3” or higher
  • Credit from foreign institutions, only if an official course by course evaluation is provided
  • Possible CJC credit for students that complete the BLET program
  • Possible DET credit for students who successfully complete Dietetic Technician programs and are recommended for credit by the Chair of the Dietetic Technician Program
  • Possible FIP credit earned from the National Fire Academy as recommended by ACEs and approved by the Director of the Fire Protection Technology Program.
  • Possible AUT credit for students who have ASE certification
  • Possible EMS credit earned through certification examinations and approved by the Director of the EMS program
  • Possible Tech Prep Credit earned for students who complete specific high school courses with a grade of “B” or higher, and a raw score of 80 or higher on the Career Technical Education post-assessment. Students must enroll in Gaston College within two years of their high school graduation date to receive credit.

Credits that WILL NOT transfer to Gaston College

  • Courses which do NOT have a Gaston College equivalent course in terms of course title/course content/semester hour equivalency
  • Courses earned with a letter grade lower than a “C”
  • Courses from regionally non-accredited schools
  • Co-operative work experience
  • Courses earned through credit by examination
  • Any computer classes five years or older
  • Any OST class five years or older
  • Department-specific time limit restrictions (varies by department)

Tuition/Fees

Tuition is due by the published deadlines on the academic calendar. Failure to meet tuition deadlines may result in losing your classes. Currently, the tuition for in-state students is $72.00 per credit hour plus usage fees. The tuition for out-of-state students is $264.00 per credit hour plus usage fees. For more information about tuition and fees, please see the academic catalog.