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Records & Registration


The Student Records and Registration Office is committed to assisting students with a variety of educational services. Our office directs registration for curriculum classes,name/address changes, withdrawals, and graduation, just to name a few. More detailed information and access to our forms are located in the Topical Information section.

The Student Records and Registration Office is located on the 2nd floor of the Myers Center. Office hours are from 8:00 a.m. – 6:00 p.m. Monday -Thursday, and from 8:00 a.m. to 4:00 p.m. on Friday, holidays excluded. During the summer months, the office is closed on Fridays.

Please address all written correspondence to:

Gaston College, Records and Registration Office 
201 Hwy 321 South
Dallas, NC 28034-1499

We can be reached at (704) 922-6232 and Fax: (704) 922-2344. 

Topical Information

Academic Calendar Credit by Exam

Registration: In-Person

Academic Forgiveness Dropping a Class Registration: Late
Accreditation Information Enrollment Verifications Registration: Second Chance
Adding a Class Family Rights and Privacy Act-Release of Student Information Registration: WebAdvisor
Address Change Final Grades Staff Contacts
Alert/Suspension Full Time Status Student ID cards
AP Credit Grading System Student Identification Number
Auditing a Class Graduates with Honors

Student Schedules

Bookstore Information Graduation Ceremonies

Transcript

Calculation of Grade Point Average Graduation Application Procedures Transfer Evaluations
Career and College Promise Graduation Requirements

 Tuition and Fees

Charlotte Area Education Honors Lists (semester-end)

 Unit of Credit

Consortium Name Changes Visiting Students
CLEP Credit Part Time Status Withdrawal Process
College Tech Prep Refund Policy  
Course Descriptions Registration Access  
Course Repeat Policy Registration Process
 

Academic Calendars

   Calendar 2014

 

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Academic Forgiveness

The Academic Forgiveness Policy allows Gaston College students who have experienced academic difficulty at Gaston College one opportunity to have grades below a "C" excluded from the cumulative grade point average (GPA).  Academic difficulty is defined as less than a 2.00 cumulative GPA at Gaston College.  This policy provides for raising the cumulative GPA by excluding all grades of "D" or "F" earned prior to the date of eligibility for Academic Forgiveness.  Academic Forgiveness is only granted once during your attendance at Gaston College.  For a complete list of criteria, benefits and provisions of Academic Forgiveness click here for the Petition of Academic Forgiveness form.  The completed form should be returned to the Records and Registration Office.  Our office will assess your petition then send it to the divisional dean for review. You will be contacted by the Records and Registration Office following the dean’s decision.

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Accreditation Information

Gaston College is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools (SACS), 1866 Southern Lane, Decatur, Georgia 30033-4097,  (404) 679-4501 to award associate degrees. For additional accreditation information, please refer to the online version of the Gaston College Academic Catalog.

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Adding a Class
Students can add a class to their current schedule throughout the semester only during published registration periods. To find what classes are available access Web Advisor for listing of all classes offered. To add a class students may access WebAdvisor or register in-person. Payment is due the same day of registration. Sample form attached:  Add Form.

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Address Change
Please log into WebAdvisor and click on "Address Change".  You may also visit the Records and Registration Office and complete an Address Change form.  Photo ID is required.

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Alert/Suspension
Any student who maintains less than a 2.00 grade point average is placed on Academic Alert. The Office of the Registrar will notify any student placed on Academic Alert. Students placed on academic alert are required to meet with their assigned advisor or a member of the Counseling Center no later than the end of the Drop/Add period of the current term in order to develop a plan for removing the Alert status. If after two successive terms the Academic Alert status has not been removed, the student will be placed on Academic Suspension and will not be allowed to re-enroll at Gaston College for one semester.

Students placed on Academic Suspension who feel that certain circumstances which led to the academic difficulty have changed, may appeal their Suspension status by completing the attached form. Forms are also available in the Office of the Registrar. Students are encouraged to contact the Office of the Registrar for deadline dates regarding academic appeals. All appeals should include a realistic plan to achieve good academic standing, recognition of the problems that have affected the academic progress, and a plan to resolve those problems. If the appeal is approved, students will be allowed to register and continue their enrollment. Gaston College may prescribe additional requirements as a condition of re-admission..

Students on Academic Alert or Suspension and who receive financial aid must see a Financial Aid Specialist before any aid can be reinstated. Approval of Academic Appeal does not guarantee approval of financial aid reinstatement

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AP Credit
College credit is awarded to students who achieve a score of "3" or higher on an AP (Advanced Placement) exam, administered by the College Board. Scores older than five years are not considered for transferred credit. In order to have scores reviewed, students must request for an official score report to be sent to Gaston College from the College Board. Our CB code is 5262. For further information about how to request a score report, visit the following Web site: http://www.collegeboard.com/ap/student/student/ testing/ap/exgrd.html

The following chart is an example of Gaston College credit equivalency for AP scores of 3, 4, or 5. All equivalencies are subject to change.

AP Examination

Gaston College
Equivalent Courses
(for scores of 3 or 4)

Art History

ART 114

Biology

BIO 111

Calculus AB

MAT 271

Calculus BC

MAT 272

Chemistry

CHM 151

Computer Science AB

CSC 148

Economics: Macro

ECO 252

Economics: Micro

ECO 251

English Language and Composition

ENG 111

English Literature and Composition

ENG 111

Environmental Science

BIO 140, BIO 140A

European History

HIS 213

French Language

FRE 111

German Language

GER 111

Government & Politics: Comparative

POL 210

Government & Politics: United States

POL 120

Music Theory

MUS 121

Physics B

PHY 151

Physics C: Mechanics

PHY 131

Physics C: Electricity and Magnetism

PHY 132

Psychology

PSY 150

Spanish Language

SPA 111, SPA 181

Statistics

MAT 151

Studio Art: Drawing

ART 131

Studio Art: 2D Design

ART 121

Studio Art: 3D Design

ART 122

U.S. History

HIS 131

World History

HIS 111

AP Examination

Gaston College
Equivalent Courses
(for scores of 5)

Art History

ART 114, ART 115

Biology

BIO 111, BIO 112

Calculus AB

MAT 271

Calculus BC

MAT 272

Chemistry

CHM 151, CHM 152

Computer Science AB

CSC 148

Economics: Macro

ECO 252

Economics: Micro

ECO 251

English Language and Composition

ENG 111, ENG 112

English Literature and Composition

ENG 111, ENG 131

Environmental Science

BIO 140, BIO 140A

European History

HIS 213, HIS 214

French Language

FRE 111, FRE 112

German Language

GER 111, GER 112

Government & Politics: Comparative

POL 210

Government & Politics: United States

POL 120

Music Theory

MUS 121, MUS 122

Physics B

PHY 151, PHY 152

Physics C: Mechanics

PHY 131

Physics C: Electricity and Magnetism

PHY 132

Psychology

PSY 150

Spanish Language

SPA 111, SPA 112, SPA 181

Statistics

MAT 151

Studio Art: Drawing

ART 131, ART 132

Studio Art: 2D Design

ART 121

Studio Art: 3D Design

ART 122

U.S. History

HIS 131, HIS 132

World History

HIS 111, HIS 112

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Auditing a Class
Students who audit a class receive no credit but are encouraged to attend class, participate in class discussions, and take examinations. To audit a course a student must be registered for the course and pay for the course before completing the audit form. The form must be signed by the instructor and returned to the Office of the Registrar on or before the 10% date of the semester. The published deadline date to audit a course is available in the Gaston College Calendar. Once declared, an audit status cannot be reversed. Sample form attached: Audit

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Bookstore Information
Students purchase textbooks through our campus bookstore. The bookstore is located on the 1st floor of the Myers Center. For further information about the bookstore, contact (704) 922-6428 or visit their website Gaston College Bookstore.

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Calculation of Grade Point Average
The formula for calculating a student's grade point average is: Quality Points divided by Hours Attempted = Grade Point Average. See Grades for further information on calculating quality points.

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Charlotte Area Educational Consortium
Gaston College is a member of the Charlotte Area Educational Consortium, which includes 24 additional area colleges and universities. A cross-registration program provided by the consortium allows Gaston College students to take certain courses at other colleges if not available at Gaston. For further information on cross-registration, please contact the Office of the Registrar or visit http://www.caeconline.org.

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CLEP Credit
College level credit is awarded for students who provide official CLEP (College Level Examination Program) results to the Student Records and Registration Office from the College Board.  Scores of 50 or above on subject examinations are required for college credit. (No  credit is given for the general examination.) CLEP scores older than five years are not  considered for transferred credit. For further information on CLEP, contact:

CLEP
PO.BOX 6601 
Princeton, NJ 08541-6601
(609) 771-7865

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College Tech Prep
In order to receive college credit for high school courses through the College Tech Prep  program, students must receive a grade of "B" or higher in the designated high school course, receive a raw score of 93 or higher on the standardized post-assessment examination, and must enroll at Gaston College within two years of their high school graduation date. The official high school transcript and all official standardized post-assessment examination scores must be received by the Office of Admissions to be considered for college credit.. 

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Course Descriptions
Please visit our online edition of our Gaston College Academic Catalog for further information and for course descriptions. Use the Left Navigation Menu to select course descriptions.   Courses are listed alphabetically by course title.

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Course Repeat Policy  
A student may repeat a course to attempt to raise their grade point average. If the original course was taken at Gaston College, it must also be repeated at Gaston College in order to honor the repeat policy. When a course is repeated, both courses will remain on the academic record, but only the highest grade is used in computing the grade point average. Students may repeat a course for credit no more than three times within a five-year period. A student may not re-enroll in a course in which credit by exam (CE) has been awarded.

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Credit by Exam

Effective with the Spring 2014 term, a student who wishes to attempt Credit by Examination must meet with the academic department to provide evidence of proficiency in the course in which he/she is requesting Credit by Examination. The Credit by Examination fee is $50.00 and the student does not need to register for the class. The examination must be administered during the first 10 days of the semester and may be taken only once. A student who receives any type of financial aid should consult with the Office of Financial Aid before attempting Credit by Examination.

A grade of  "CE" will be earned as a result of successful completion of the examination.  Although credits by examination will be applied toward graduation requirements, quality points are not computed for a grade of "CE." For further information about credit by exam, contact the Office of the Registrar.

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Dropping a Class
To drop a class a student must fill out a drop form either in person or by accessing WebAdvisor by the 10% point of each semester. A student may be eligible for a 100% refund if the class is dropped prior to the first official day of the semester. A 75% refund may be given if a student drops on or before the 10% point of the semester. A drop is different from a withdrawal. With a withdrawal, the 10% point has passed and there is no refund. Sample form attached:  Drop

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Enrollment Verifications
Students may obtain an Enrollment Verification by request in WebAdvisor, in person or via fax. The faxed request must contain the student's signature before any information is released. The request may be faxed to the Records and Registration Office - Fax: (704) 922-2344. There is NO charge for this service. The following information should be included in an enrollment verification request:

  • Student's full name
  • Student's social security number
  • Complete address where enrollment verification is to be mailed  OR include a fax number if information is to be returned by fax
  • Student's signature

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Family Rights and Privacy Act- Release of Student Information
Gaston College has a long-standing commitment to the protection of students' rights and privacy of information. Gaston College complies with the provisions of the Federal Family Educational Rights and Privacy Act of 1974, State of North Carolina Law, and the State Department of Education Division of Community College rules. These federal and state requirements relate to accessibility and confidentiality of student records.

Gaston College Policy & Procedures Manual, section 4-31, Confidentiality and Access of Student Records, provides pertinent and detailed information concerning classification of student records. Detailed information is also provided in the Gaston College Student Handbook.

Students have the right to inspect their educational records and correct such records, if warranted. Students are protected from release of information without written consent. All student records are open for inspection and review by the student unless he or she waives this right. The parent(s) of a dependent student as defined in Title 26 U.S.C.S.S. 152 Internal Revenue Code, also has the right to inspect records that are maintained by the College on behalf of the student. Proof of dependency must be on record with the College or provided to the Office of the Registrar prior to reviewing the records.

There are three categories of records: Directory Information Records, Limited Access Records, and Sole Possession Records.

Directory Information Records, which may be made public, include a student's name, address, telephone number, date of birth, major field of study, dates of attendance, and degrees received. This information will only be released after the requestor has demonstrated a legitimate need to have such information. Any student not wishing the release of directory information must file a written request with the Office of the Registrar no later than the last day of Late Registration. Otherwise, the College may disclose directory information for legitimate purposes. 

Limited Access Records pertain to the permanent academic records of the student, disciplinary records, financial information, and testing data. The college will not release information in Limited Access Records without the written permission of the student.

Sole Possession Recordspertain to records of instructional, supervisory, and administrative personnel that remain in the sole possession of the maker and are not accessible or revealed to any other person.

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Final Grades
Grades may be accessed at the end of each semester by using WebAdvisor. Students who have an outstanding account balance or other overdue college materials will not have access to their final grades. A copy of a student’s final grades may be picked up in the Office of the Registrar.

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Full-Time Status
A full time student is one who is carrying 12 or more semester hours of course work .

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Grading System
A Superior 4 quality points per semester hour
B Above Average 3 quality points per semester hour
C

Average

An average of "C" is defined as a grade point average of 2.00 on all computed grades.

2 quality points per semester hour
D Lowest Passing Grade 1 quality point per semester hour
F Failure 0 quality points per semester hour
CE Credit by Examination 0 quality points per semester hour
I

Incomplete Grade

Students who need extra time to complete the objectives of a course because of unusual circumstances such as extended sickness or hospitalization, may receive a grade of "I." This must be agreed upon in advance by the student and the instructor. The instructor will give the student a date that all course work must be completed. The incomplete grade is not computed in the grade point average. However, if the "I" is not changed by the twelfth week of the following semester, it will be converted to a grade of "F."

0 quality points per semester hour
WA Withdrawal after the 10% date

0 quality points per semester hour

WI Withdrawal by Instructor after the 10% date 0 quality points per semester hour
NS No show 0 quality points per semester hour
AU Audit 0 quality points per semester hour
X No grade reported by instructor 0 quality points per semester hour
TR Transfer from another institution 0 quality points per semester hour
TA Transfer from another institution. Grade of "A" assigned to the student by the transferring institution. 0 quality points per semester hour
TB Transfer from another institution.  Grade of "B" assigned to the student by the transferring institution. 0 quailty points per semester hour
TC Transfer from another institution.  Grade of "C" assigned to the student by the transferring institution. 0 quality points per semester hour
P

Pass

Indicates the student has passed the developmental course and met requirements for progression toward the next level of course work.  This grade is only assigned to developmental courses.

0 quality points per semester hour
R

Repeat Course

Grade of an “R” for developmental courses only indicates the student has not completed all of the objectives necessary to progress to the next level. The student may retake the course without damage to the grade point average. 

Repeated Course

Grades proceeded by an “R” indicate the course has been repeated. Only the highest grade will be computed or applied toward a degree or diploma.

0 quality points per semester hour
E

Excluded Course

Grades proceeded by an “E” indicate Academic Forgiveness was granted. These courses are excluded in the calculation of the cumulative grade point average.

0 quality points per semester hour
TP Transfer Pass (Tech Prep, AP, CLEP credit) 0 quality points per semester hour

 

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Graduates with Honors
Excellence in academic work is recognized at graduation by the award of honors rank. For graduation with honors, a student must have a cumulative grade point average of 3.50 or above but below 3.80. For high honors, a student must have a cumulative grade point average of 3.80 or above. Eligibility is determined using the student’s cumulative grade point average at the end of the previous semester before graduation requirements have been met. Graduates will receive an honor cord to wear at the graduation ceremony.

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Graduation
A commencement ceremony, to award degrees and diplomas, is held once a year at the end of the spring semester. (This is the only commencement ceremony.) Students that complete requirements in the summer and fall semesters will be given the opportunity to participate in the spring ceremony. All potential graduates will need to fill out an Application to Petition for Graduation when their academic requirements have or will be met. Applications are available in the Office of the Registrar. Deadlines to petition are published in the Gaston College Calendar.

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Graduation Application Procedures
Students are required to file an Application for Graduation with the Office of the Registrar. The application deadline is listed in the Gaston College Calendar. Late applications will be processed in the following semester. The following steps must be taken before submitting the application:

  1. You must complete an application for each degree and/or diploma you expect to receive. Pick up an application and student copy of your transcript in the Office of the Registrar.
  2. Present the application (section 1 filled in) to your divisional dean’s office for their signature.  (Arts & Sciences, Industrial and Engineering Technologies, Health Sciences, Business & Computer Science) Pick up your application from the dean’s office and complete the next steps.
  3. Take application to the Placement Office for clearance. (Lena Sue Beam Building, Room 135)
  4. Pay Graduation Fee, Business Office (Myers Center Auditorium side). Fee is $45.
  5. Final step, submit your application to the Office of the Registrar. (Myers Center 2nd floor)

You will need to order your cap and gown by the published deadline date which can be found on the Gaston College Graduation Central website.  Order online at www.herffjones.com/college/gaston or go to the College Bookstore for assistance.  No additional fee required.

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Graduation Requirements
Requirements for the degree, diploma, or certificate will vary according to the 
curriculum. Students should refer to their particular program requirements. A 2.00 grade point average is required for graduation from Gaston College. At least 20 semester credit hours for an associate degree or diploma must be completed in attendance at Gaston College. Courses numbered less than 100 do not count for graduation credit.

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Honors Lists
President’s List
The President’s List is an honor roll for students who earn a grade point average of 4.00 on 12 or more semester hours of work (not including CE credits) in any given semester and with no Withdrawals or Incompletes recorded.
Dean’s List
The Dean’s List is an honor roll for students who earn a grade point average of 3.50- 3.99 on 12 or more semester hours of work (not including CE credits) in any given semester and with no grade lower than a “B” and no Withdrawals or Incompletes recorded.
Honor’s List
The Honor’s List is an honor roll for part-time students who earn a grade point average of 3.50 or higher on 6 to 11 semester hours of work (not including CE credits) in any given semester and with no Withdrawals or Incompletes recorded.

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Name Changes
Students are responsible for notifying the Office of the Registrar when a change occurs in a student’ s legal name. Students requesting a name change in their Gaston College records must complete a Name Change Form, located in the Office of the Registrar, and provide the office with legal documentation for a change of name. Legal documentation can include but is not limited to a driver’s license, social security card, marriage license, adoption record, or divorce certificate.

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Part-Time Status
A part time student is one who carries 11 or less semester hours of credit. 

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Refund Policy
A 100% refund of tuition may be given if a student officially drops a class(es) prior to the first official day of the semester. A 75% refund of tuition may be given if a student officially drops a class(es) prior to or on the 10% point of the semester. All paperwork for the dropped classes must be processed prior to or on the 10% point. No refunds will be given after the 10% date. If a course fails to materialize, refunds are automatically processed. 

(The refund policy is subject to change. Refunds of tuition will be issued in accordance with the current state and college policy.) Refund checks will be mailed within six weeks of the last drop-add day.

Students called to active military duty may be allowed special provisions for refunds. Contact the Registrar for Active Duty Provisions.

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Registration Access

The access date to register through WebAdvisor or in person is based upon the number of hours a student has completed. Students with the most hours and closest to graduation have access to the registration system earlier than those students just starting their program at Gaston College. 

The spring 2014 access dates are as follows:

HOURS COMPLETED

ACCESS DATE FOR REGISTRATION

51 or more hours

October 30, 2013

26 to 50 hours

October 31, 2013

10 to 25 hours

November 1, 2013

1 to 9 hours

November 4, 2013

0 earned hours

November 5, 2013

 Special Credit

November 6, 2013

** When calculating the number of hours you have completed, do not include the hours from the current semester.

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Registration Process


Students who wish to register for curriculum courses at Gaston College must submit an application for admission and meet appropriate admissions requirements prior to registering for a course. Contact the Office of Admissions (704) 922-6214 for further information. Once the admissions process has been completed, students should meet with an academic advisor or counselor to select courses. Students may register during various registration periods. Payment is due for all courses by a specific date for the upcoming term. See the Gaston College Calendar for a complete list of dates.

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Registration: In Person

 
Students may register in person during the various registration periods for each semester. If registering in-person, returning students in declared majors should register in their division. New students, special credit students and pre-health science students can register in the Counseling Center. 

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Registration: Late
Late registration is held in-person and online using WebAdvisor on one scheduled day prior to the beginning of the semester. The late registration date can be found in the Gaston College Calendar or contact the Records and Registration Office for specific dates and times at (704) 922-6232. Students who register or make adjustments to their schedules during Late Registration must pay all registration fees the same day as registration.

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Registration: Second Chance

Gaston College offers classes that begin later in the semester. If the late start class has not met yet, and it is not a registration period, students must register for the class in person. If a student is registering for a late start class during a registration period, the student may register via WebAdvisor. 

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Registration: WebAdvisor
WebAdvisor gives students access to Gaston College information databases. WebAdvisor is a convenient, no hassle way to register for classes. 

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Staff Contacts
Click here for further information on contacts within the Student Records and Registration Office. The main college phone number is (704) 922-6200.

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Student ID Cards

Student ID cards are issued in the CET Building, Room 207. Student ID cards are not required for every student; however, some classes do require students to have an identification card printed.

The first photo ID card is free. A replacement photo ID card is $10.00. Photo ID's are made for current curriculum students only. Students must provide the Campus Police Office with proof of current student class schedule.

For further information, contact the Campus Police Office at (704) 922-2299

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Student Identification Number
A student ID number is assigned to all students who apply at Gaston College. This number takes the place of the student’s social security number. Every student should memorize their student ID number for quicker access to student services.

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Student Schedules
Students who register for curriculum classes may access their schedules on WebAdvisor. A student schedule is also available in the Office of the Registrar. Valid picture ID is required. Students should check their schedule for fees owed and correct class day, time and campus location.

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Transcript

A transcript is an exact copy of the student’s academic record at the time it is issued. The transcript can be an official copy or a student copy. Official copies are used for entrance to other colleges and for job interviews. Student copies are personal copies that can be obtained in Web Advisor for students with access or in person with a photo ID.

There is a $5 charge per official copy. There is no fee for a student copy. If you have an outstanding financial obligation to Gaston College, neither an official or student copy of your transcript will be released under any circumstance!

GED TRANSCRIPTS

For a GED Transcript click http://www.gaston.edu/conted/GED.php 

CURRICULUM CLASSES TRANSCRIPT

You may obtain your OFFICIAL TRANSCRIPT FOR CURRICULUM CLASSES in the following ways:

  • Online using one of the following methods.  Payment can be made with VISA, MasterCard or Discover Card:
  1. Attended BEFORE 2006:  Complete the Online Official Transcript Request (click here).  Before your transcript can be released, you must complete and sign the Authorization to Release Official Student Transcript Form.

  2. Attended from 2006 to CURRENT:  Log into WebAdvisor and select Transcript Request from the Student Menu.
  • By Mail:

Complete the Transcript Request Form

Include your name, signature, social security number or student ID number, phone number, and where to mail official transcript. Include a personal check or money order for $5 per copy. Credit cards are not accepted by mail.

Mail completed form to:

Gaston College Office of the Registrar
Attn: Transcript Request
201 Hwy 321 South
Dallas, NC 28034

  • In Person:
Visit the Business Office to pay the $5 fee per official copy. Payment can be made by Cash, Personal Check, Money Order, Visa, MasterCard, American Express, or Discover.  

Visit the Office of Records and Registration to complete the Transcript Request Form and pick up your transcript.  Photo ID required.
Dallas Campus: Myers Center, 2nd Floor
Lincoln Campus: Room 205

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Transfer Evaluation
      A transfer credit evaluation is provided for each student with prior college work when the following conditions have been met: A student must have an application for admission on file with the Office of Admissions, all official transcripts from each college/university attended must be received.  Students must earn at least 20 semester credit hours of their course work at Gaston College in order to receive a degree or diploma from Gaston College. The following information is provided for questions regarding transfer evaluations: 

CREDITS THAT WILL TRANSFER TO GASTON COLLEGE

CREDITS THAT WILL NOT TRANSFER TO GASTON COLLEGE

Courses which have a Gaston College equivalent course in terms of course title/content/semester hour equivalency Courses which do not have a Gaston College equivalent course in terms of course title/course content/semester hour equivalency
Courses earned with letter grades of "C" or higher Courses earned with a letter grade lower than a "C"
Courses from regionally accredited schools Courses from regionally non-accredited schools
Some military credits on a case by case basis with proper documentation Co-operative work experience
Appropriate CLEP score(s) Courses earned through credit by examination
AP credit (Advanced Placement Credit) for scores of "3" or higher Any computer classes five years or older
Credit from foreign institutions, only if an official course by course evaluation is provided Any OST class five years or older
Possible CJC credit for students that complete the BLET program Department-specific time limit restrictions (varies by department)
Possible DET credit for students who successfully complete Dietetic Technician programs and are recommended for credit by the Chair of the Dietetic Technician Program  
Possible FIP credit earned from the National Fire Academy as recommended by ACEs and approved by the Director of the Fire Protection Technology Program.  
Possible AUT credit for students who have ASE certification  
Possible EMS credit earned through certification examinations and approved by the Director of the EMS program  
Possible Tech Prep Credit earned for students who complete specific high school courses with a grade of "B" or higher, and a raw score of 80 or higher on the Career Technical Education post-assessment. Students must enroll in Gaston College within two years of their high school graduation date to receive credit.  

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Tuition and Fees
      Tuition and Fees for the school year are determined each year by The General Assembly of the State of North Carolina. Currently, the tuition and fees for the school year are as follows:
  NC Residents Out-of-State Residents
Tuition $71.50 $263.50 per credit hour
Usage $12.00 ($10.00 in summer) $12.00 ($10.00 in summer)
Lab Fees $6.00 per lab hour $6.00 per lab hour
Technology Fee $1.00 per credit hour ($16.00 maximum) $1.00 per credit hour ($16.00 maximum)
Activity Fees $1.50 per credit hour, $12.00 maximum $1.50 per credit hour, $12.00 maximum

 

The following chart contains further information:

GASTON COLLEGE
TUITION AND FEE AMOUNTS
(Fall/Spring Session Maximum - 16 hours)

Hours
North Carolina Residents

Out-of-State Residents

1

$71.50

$263.50

2
$143.00
$527.00
3
$214.50
$790.50
4
$286.00
$1054.00
5
$357.50
$1317.50
6
$429.00
$1581.00
7
$500.50
$1844.50
8
$572.00
$2108.00
9
$643.50
$2371.50
10
$715.00
$2636.00
11
$786.50
$2898.50
12
$858.00
$3162.00
13
$929.50
$3425.00
14
$1001.00
$3689.00
15
$1072.00
$3952.50
16+
$1144.00
$4216.00

 


OTHER FEES

MALPRACTICE INSURANCE  
          -NURSING & MEDICAL ASSISTANT $13.00 ANNUALLY
          -EMT, PHLEBOTOMY, PARAMEDIC $13.00 ANNUALLY
PARKING VIOLATION $5.00
GRADUATION $45.00
OFFICIAL TRANSCRIPT $5.00 EACH
RETURNED CHECK SERVICE CHARGE $25.00
GED $35.00 ($120.00 effective 1/1/2014
ACT $34.00
TEAS $40.00
OCCUPATIONAL EXT. $35.00

The above prices reflect a tuition increase effective fall 2013 semester.

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Unit of Credit
Gaston College operates on the semester system. The college, as part of the North Carolina Community College System, converted to the semester system during the summer session of 1997. All credits earned prior to summer 1997 are listed as quarter hour credits. All credits earned in subsequent terms are semester credits.

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Visiting Student
Students from other colleges and universities who wish to take a course(s) at Gaston College in order to transfer the work back to their home institution must complete an application for admission. Students should be prepared to present proof of pre-requisites that have been completed prior to enrolling at Gaston College. Once the above criteria have been met, students can contact the Office of the Registrar (704) 922-6232 to receive additional registration information. 

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Withdrawal Process
Withdrawing from a class is different from dropping a class. After the 10% point of the semester, no refunds are given. A student must complete a Withdrawal Form in the Office of the Registrar by the published deadline in the Gaston College Calendar. Students who fail to complete a withdrawal form may receive an “F” grade in that class. Sample form: Withdrawal.

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Staff Contacts

Alisa Roy, Registrar
704.922.6202
roy.alisa@gaston.edu

Anthony Pruitt, Assistant Director
Anthony Pruitt
704.922.6539
pruitt.anthony@gaston.edu

Leslie Best, Specialist
704.922.6210
best.leslie@gaston.edu

Mindy Greene, Specialist
704-922-6231
greene.mindy@gaston.edu

Laura Keener, Specialist
704.922.6232
keener.laura@gaston.edu

Ginger McGinnis
704-922-6219
mcginnis.ginger@gaston.edu

Brian Shook
704-922-6213
shook.brian@gaston.edu

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Frequently Asked Questions

Q.  Has my transcript from another school been received or has it been evaluated for transfer credit?
A.  To see if transcript from another school has been received contact the Office of Admissions at 704-922-6214.  To see if a transcript from another school has been evaluated please view your transcript in WebAdvisor.  You may also contact the Office of Student Records and Registration at 704-922-6232. 

Q.  Have you received my transcript request?
A.  Contact the Office of Student Records and Registration at 704-922-6232. You may also view your transcript request status in WebAdvisor.

Q.  How do I obtain a copy of my transcript?
A.  Please click on the following link for details on obtaining your transcript: Transcript Request

Official transcripts are $5 per transcript.  Student copies are free.

Q.  Has my application been received?
A.  Call the Office of Admissions at 704-922-6214. 

Q.  What are your office hours?
A.  Monday-Thursday: 8:00 a.m. - 6:00 p.m., Friday: 8:00 a.m. - 5:00 p.m.  Our summer hours are Monday-Thursday: 8:00 a.m. - 6:00 p.m., Friday:  CLOSED.

Q.  When are tuition and fees due?
A.  Payment deadlines are available on the Academic Calendar.

Q.  Will I get a copy of my schedule in the mail?
A.  No.  You may pick up a copy of your schedule in the Student Records and Registration Office in the Myers Center.  A picture id is required to obtain a schedule.  Or you may get a copy by accessing your WebAdvisor account.   

Q.  When do classes start?
A.  Please access our Academic Calendar for start and end dates for each semester. 

Q.  When will grades be available?
A.  Grades are due 24 hours after the final exam. Grades are available on WebAdvisor as soon as the instructor posts them. 

Q.  What is my student ID#?
A.  Your student ID # is a number assigned by Gaston College when you apply to the school for admission.  This number is as known as College ID in WebAdvisor.  You can get your student ID # from the Student Records and Registration Office or in WebAdvisor.  In WebAdvisor the College ID (student ID) is on your profile page. 

Q.  Can you check to see if a class is filled?
A.  WebAdvisor has the most current information for class availability.  Access WebAdvisor as a Guest or login to your WebAdvisor account.  Under the "Search for Sections" banner you can enter information for specific courses or search for all courses. 

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